Minutes of the Board Meeting

Minutes of the board meeting are a vital aspect of governance. They’re not just an recording of the discussion and decisions but also serve as a legal document in the event of a lawsuit. It’s essential to ensure that you get the minutes right. A poorly written set can leave gaps which could lead to liability. The good part is that a clear, concise, and accurate body section is easy to produce with the right tools and procedure.

In general your minutes shouldn’t contain opinions or interpretations of what transpired. Be sure to record all important decisions and https://www.aboutboardroom.com/virtual-board-meetings-minutes-and-votin actions and any follow-up tasks that were agreed upon. Also, ensure that you record all attendance details and a list of non-voting attendees (such as consultants or guests) in your board’s minutes, and note whether they’re in person, by phone, or online.

Include the date, the time and the location of the meeting. It’s beneficial to include the type of meeting as well as whether it’s a regular, annual or special board meeting. You should also indicate whether a quorum existed, as well as any details on how the meeting was held and when it was called. It is not necessary to note who voted in favor or against a motion but you should note how the motion was considered and the outcome of the vote. In certain instances the board may be required to discuss sensitive or confidential issues in closed sessions. These discussions will be recorded.