Avoiding the Pitfalls of Holding a Board Meeting Online

Remote work and virtual board meetings are expected to Board Paq be around for the long run, because the pandemic has forced businesses to change their working practices. Digital meetings can be adapted to the needs of attendees, allowing them to take part in the meeting without having to worry about quarantine periods or travel restrictions. They also lower the cost for hotels and flights.

Online meetings are easy to set up and they’ve become frequent among mission-driven organizations that wish to keep their communications on track despite the COVID-19 crisis. It is important to be aware of the potential hazards of digital meetings to avoid them and make your online board meetings as efficient as you can.

The platform you use to host your virtual or hybrid meetings is vital. Choose a platform that has an Attendance Room function to safeguard your meeting from intruders and only allow attendees who are invited by the co-host of the meeting or host. Then provide training for your board members to help them get comfortable with the technology and to learn how to use it correctly.

Encourage your board members, to use a speakerphone or headset during the meetings. Also encourage them to clear and organize their home office to make it appear professional and camera-ready. Remove personal photos and other items that distract them. Encourage them to sit in a chair rather than on their couch or bed. This will make them appear more professional and presentable throughout the meeting. In addition, encourage them speak up at the beginning of the meeting to ensure that everyone can be able to hear them and begin the meeting in a positive way.